Sales Administrator – Contract – Immediate Start

North Dublin, Contract

Role: SAP Administrator / Sales Administrator

Location: Dublin 11 – hybrid

Contract – Immediate start

Salary: €35k

Role Requirements: 

  • Create sales orders in SAP from the Bill of Materials/sales orders as provided by the sales employee/project manager.
  • Generate purchase orders for goods required and send to suppliers.
  • Correspond with suppliers and notifying sales team, project team & customers of ETAs.
  • Request quotes from suppliers as required.
  • Closely monitor the delivery of goods to ensure timelines meet the project requirements.
  • Ensure any issues or delays are communicated immediately to the project team.
  • Liaise with finance team to organise payment of deposit/proforma invoices issued by vendors if required.
  • Update the order book with new orders/projects.
  • Issue new vendors/customers with new account forms for completion & set up account on SAP once received.
  • Generate sales invoices & forward to accounts receivable.
  • Ensure sales ledger close at month end & record invoice numbers, invoice amount & final GP on order book.
  • Organise the transport of goods from suppliers based outside of the EU.
  • Liaise with customs broker to arrange the clearance of incoming stock from outside the EU.
  • Liaise with accounts to organise the payment of customs charges due on goods arriving in Ireland.
  • Notify warehouse team of incoming shipments of considerable size/value so they can prepare for this arrival & allocate appropriate space to store the goods.
  • Coordinate delivery of goods to customers with the warehouse.
  • Provide administrative support to the sales team.
  • Process purchase invoices and resolve queries.
  • Reconcile creditors statements.
  • Any other ad-hoc duties associated with this role.

Candidate Requirements: 

  • Excellent organisational ability with strong attention to detail
  • Previous experience with SAP a distinct advantage
  • Strong administration skills and proficiency with MS Office Suite
  • Minimum 3 years previous experience in a busy administration role.


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