Sales Administrator – Contract – Immediate Start

Role: SAP Administrator / Sales Administrator

Location: Dublin 11 – hybrid

Contract – Immediate start

Salary: €35k

Role Requirements: 

• Create sales orders in SAP from the Bill of Materials/sales orders as provided by the sales employee/project manager.
• Generate purchase orders for goods required and send to suppliers.
• Correspond with suppliers and notifying sales team, project team & customers of ETAs.
• Request quotes from suppliers as required.
• Closely monitor the delivery of goods to ensure timelines meet the project requirements.
• Ensure any issues or delays are communicated immediately to the project team.
• Liaise with finance team to organise payment of deposit/proforma invoices issued by vendors if required.
• Update the order book with new orders/projects.
• Issue new vendors/customers with new account forms for completion & set up account on SAP once received.
• Generate sales invoices & forward to accounts receivable.
• Ensure sales ledger close at month end & record invoice numbers, invoice amount & final GP on order book.
• Organise the transport of goods from suppliers based outside of the EU.
• Liaise with customs broker to arrange the clearance of incoming stock from outside the EU.
• Liaise with accounts to organise the payment of customs charges due on goods arriving in Ireland.
• Notify warehouse team of incoming shipments of considerable size/value so they can prepare for this arrival & allocate appropriate space to store the goods.
• Coordinate delivery of goods to customers with the warehouse.
• Provide administrative support to the sales team.
• Process purchase invoices and resolve queries.
• Reconcile creditors statements.
• Any other ad-hoc duties associated with this role.

Candidate Requirements: 

• Excellent organisational ability with strong attention to detail
• Previous experience with SAP a distinct advantage
• Strong administration skills and proficiency with MS Office Suite
• Minimum 3 years previous experience in a busy administration role.

EXET22