Supply Chain Specialist

South Dublin, Full Time

About the Opportunity

Reporting to the Purchasing Director, the Supply Chain Specialist is a key member of the Purchasing Team. You will play an integral role in the active streamlining of the business’s supply-side activities, the end-to-end management of the flow of goods from our Suppliers and the processes involved to ensure that the flow of goods is not interrupted and the companies imports and exports procedures operate within the rules set out by the Customs authorities.

 

 

Responsibilities as the Supply Chain Specialist

Importation & Exportation of Goods

  • To have a thorough understanding of customs regulations, ensuring compliance to all customs and related trade regulatory requirements.
  • Prepare and process import and export documentation in accordance to customs regulations, laws and procedures.
  • To have a thorough understanding of Transit Procedures and the implementation and compliance of these procedures.
  • Continuous review and updating of procedures and process mapping of all supply chain and logistical processes.
  • Strong Stakeholder management. Managing our service providers of air, sea and road freight and our customs clearance agents.
  • Identify cost saving opportunities in our supply chain.
  • Develop and maintain systematic processes for accurate and complete recording, monitoring and measuring of all data relating to the importation and exportation of goods.
  • Conduct regular internal audits of importation and exportation procedures and paperwork. Maintaining an audit trail of these audits and their findings.
  • Collating data to compare to our KPI’s and reporting on performance.

 

Reporting – Compliance

  • Intrastat Arrivals & Despatches.
  • WEEE reporting to the Blackbox and the EPA.
  • Ensure our back end ERP records are set up correctly to enable the efficient, accurate reporting of all import and export transactions.

 

Warehouse & logistics

  • Work in conjunction with the Warehouse Supervisor in Dublin and our 3rd Party Logistical Partner (3PL) in the UK to co-ordinate and plan the scheduling of deliveries.
  • Working closely with our Sales Team to ensure delivery dates are met.

 

 

  • Strong stakeholder management.
  • Complete responsibility and point of contact for our 3PL warehouse in the UK.
  • Develop strong and integrated relationship with our 3PL warehouse partners and communicate our business model accurately to them.
  • Be responsible and accountable for daily 3PL transactions to ensure all day-to-day processes are completed in accordance with our KPI’s.
  • Collating data to compare to our KPI’s and reporting on performance.
  • Management and control of accurate recording of our Inventory records and stock levels.
  • Produce daily/weekly/monthly performance reports and the implementation of corrective action when required.
  • Identify cost saving opportunities.

 

To excel in this role, you will need to have:-

  • 3rd level Qualification in Supply Chain Management/Finance or equivalent.
  • Deep understanding of core business processes in supply chain management.
  • 3+ years import/export freight experience.
  • Thorough understanding of customs regulations for imports and exports, evidence of training courses.
  • Strong stakeholder management.
  • Quality management system and process experience.
  • Strong computer skills, proficient in MS office including Excel, Word, Power-point and Outlook.
  • The ability to co-ordinate, manage, write reports and take responsibility for all activities relating to the flow of goods in an out of the company.
  • Excellent communication skills.
  • Excellent attention to detail.

Excellent organisational skills.

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