Accounts Payable Specialist

Role: Accounts Payable Specialist  

Location: Dublin City Centre

Salary: €38k – €45k DOE

Role Requirements:

• Manage various accounts payable and supplier statement inboxes, ensuring timely and accurate processing of incoming documentation.
• Verify electronic supplier invoices and credits received via email, ensuring that the data aligns with expected values before transferring them to the Document Management System (DMS).
• Accurately input and process manual supplier invoices and credits into the company’s ERP system, following internal procedures to ensure correct payment.
• Cross-reference all incoming manual documentation with purchase orders, contracts, and delivery receipts to ensure complete and accurate processing within the ERP system.
• Regularly reconcile supplier accounts to ensure that all outstanding invoices and credits are properly accounted for and addressed prior to payment runs.
• Reconcile intercompany accounts, ensuring proper alignment of transactions and preparing them for payment processing in advance of payment runs.
• Coordinate and prepare weekly payment runs, ensuring timely and accurate payments to vendors and suppliers while adhering to payment terms.
• Assist with the month-end close process by ensuring cut-offs, preparing analyses of pending items, and completing intercompany reconciliations in advance of closing the books.
• Assist both internal and external auditors with their requests and inquiries, ensuring that accounts payable records are accurate and compliant with audit requirements.
• Provide coverage for team members during holiday periods, ensuring that all essential accounts payable tasks are completed during their absence.
• On occasion, out-of-hours work may be required to meet tight deadlines, resolve urgent issues, or assist with month-end close activities.

Candidate Requirements:

• Minimum of 3 years’ experience in a similar Accounts Payable role.
• In-depth understanding of best practices for AP operations and processes, with end-to-end process knowledge.
• Proven ability to support and implement process improvements.
• Strong communication skills both written and verbal.
• Excellent analytical, problem-solving, and organizational skills.
• Ability to work to tight deadlines and manage multiple priorities.
• High level of integrity and ethical standards.
• Proficiency in MS Office, especially Excel, Word, and Power BI.
• Attention to detail and strong focus on accuracy.
• Knowledge of automated AP systems (e.g., Soft Co, Glantus) is a distinct advantage.
• Adaptability to changes in systems and technology.
• Strong organizational and time management skills with the ability to manage competing demands independently and without micromanagement.
• Self-starter with the ability to work effectively both independently and as part of a team.

EXET22